Operator CHECK IN/OUT (via Select Booking) to Sydney Trains Work Sites

Created by Kiarne Johnston-Harvey, Modified on Thu, 04 May 2023 at 03:19 PM by Kiarne Johnston-Harvey

Background

Work logs in Aquipa enable the real-time capture of site and shift data like:

Hours worked and time on site
Machine and attachment usage
Meal breaks and downtime
Other site or shift related elements that had time and/or costs associated

How do I complete a work log?

To complete a work log you must

Check in at the start of your shift
Check out at the end of your shift

How do I check in using the Scan QR code function?

Alternatively, please see this link to view a video demonstration for the Check In by Search of Booking

Step	Action	Image
1.	Open the Aquipa App on your phone or tablet
2.	Tap the "Check In" button at the top of the left hand menu.
3.	Tap inside the "Select an Option" box to reveal 3 options at the bottom of your screen. Tap " Select booking"
6.	Tap inside the "Select an Option" box to reveal associated bookings with that plant at the bottom of your screen. Tap the correct booking from the drop down list
7.	Once complete tap "SUBMIT"

How do I check out & complete my work log?

At the end of your shift to complete your work log you will need to check out using the Aquipa app.

Step	Action	Image
1.	At the end of your shift, open the Aquipa app to start the check out process and log your work details. The "CHECK OUT" button in the app can be accessed from the Left hand menu, or the booking summary window To CHECK OUT tap the button
2.	Enter the required information (All fields marked with an * are mandatory) When you see this icon you may tap it to get more information to help you complete the field correctly.
3.	At the top of the CHECK OUT screen, you will find a declaration check box. Before submitting tap the declaration check the box to confirm you docket is a correct record of times worked.
4.	Tap the "SUBMIT" button to submit your work log.
5.	Once submitted your screen will display a message saying Checkout Complete and a QR Code will appear. Take your phone to a Sydney Trains site representative and show them your completed checkout with the QR code. The representative can then open the Aquipa app on their phone, click Scan QR Code and scan the code to bring up the work log to review your hours. If the Sydney Trains supervisor is unable to scan the QR Code you also have the option to tap the "SHARE LINK TO WORK LOG" button which will enable you to send the link by SMS or email to them so that they may review your hours. Once completed Tap "DISMISS"
6.	A final declaration check box will appear in a red banner. Tap the declaration check box to confirm your work log has been reviewed by a Sydney Trains representative before leaving site. Finish by tapping "DISMISS"