Maintenance+ uses a set of connected building blocks to help your team manage maintenance against assets.

The core building blocks are:

Understanding how these pieces fit together will help you configure Maintenance+ correctly.

Maintenance Form
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Task Templates
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Maintenance Plan Template
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Asset
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Work Order
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Assigned Tasks
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Review and Close-Out
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Maintenance History

A maintenance form is the checklist or inspection form that captures what needs to be completed during maintenance.

It defines the questions, checks, fields and sections that users complete when carrying out maintenance.

A maintenance form for a vehicle service may include:

The maintenance form defines what needs to be checked or recorded.

A task template turns sections of a maintenance form into assignable tasks.

This allows you to split one maintenance form into smaller pieces of work.

Maintenance is often completed by more than one person.

For example, one person may complete the mechanical checks, another person may complete the electrical checks, and a supervisor may review the completed work.

Instead of giving everyone one large form, task templates let you assign the right section of work to the right person or team.

One maintenance form may be split into these task templates:

Each task template can be assigned separately, while still contributing to the same maintenance work order.

Task templates define who does which part of the form.

A maintenance plan template defines the planned maintenance schedule for an asset type or maintenance process.

It sets out what maintenance needs to happen and when.

A maintenance plan template may include:

Each interval can include the task templates required for that maintenance event.

The maintenance plan template defines when maintenance should happen and which tasks are required.

Once the maintenance plan template is created, it can be attached to an asset.

This tells Aquipa that the asset needs to follow that maintenance plan.

A maintenance plan template for a specific type of machine can be attached to each asset of that type.

Once attached, Aquipa can help track maintenance requirements for that asset.

The asset is what the maintenance is performed on.

A work order is the live maintenance job.

It is where the planned or ad hoc maintenance work is created, assigned, completed, reviewed and closed.

A work order may be created from a maintenance plan or created manually for ad hoc maintenance.

A work order may be created for:

The work order is the actual maintenance job being managed.

Assigned tasks are the specific pieces of work given to users or teams within a work order.

These tasks are usually based on the task templates configured earlier.

A single work order may include:

Each person completes their assigned task, and the results contribute to the overall work order.

Assigned tasks are the work each person needs to complete.

Once assigned tasks are completed, the work can be reviewed.

A Maintenance Manager or Supervisor can check the completed work, review comments and evidence, confirm whether anything needs follow-up and approve the task if it is complete.

Once all required tasks are complete and reviewed, the work order can be closed.

Review and close-out confirms the maintenance work has been completed and accepted.

Once the work order is closed, it becomes part of the asset’s maintenance history.

This helps your team understand:

Maintenance history is the permanent record of completed work against the asset.

Maintenance forms define what needs to be checked. Task templates split the form into assignable sections.
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Maintenance plan templates define when maintenance should happen. Work orders manage the live maintenance job.
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Closed work orders become part of the asset’s maintenance history.