Overview
In Aquipa, your Maintenance subscription gives you the ability to create, manage, and track work orders for maintenance activities on your assets. Once a work order is completed, it becomes part of your permanent maintenance history. You can also manually log past maintenance records at the asset level. This guide explains how each process works, where to find the records, and important rules to be aware of.
Viewing Task Completion in Work Orders
When viewing a work order, you’ll see a progress bar in the top-right corner. This provides a quick visual reference for how many tasks have been completed.
Green Tick – Tasks that have been completed are marked with a green tick on the left-hand side.
Service Checklists – If a task includes a service checklist, you’ll also see a breakdown of:
Completed items
Failed items
N/A items (not applicable)
This breakdown makes it easy to see the outcome of each checklist at a glance.
Example:
Closing a Work Order
Create and Complete – Work orders are created for maintenance tasks that need to be carried out. Once the work is finished, the work order is marked as Closed.
Permanent Record – After a work order is closed:
It cannot be deleted.
It appears under the Closed Work Orders tab.
It is automatically added to Past Maintenance History.
Where to Find Closed Work Orders:
Navigate to the Work Order tab on the right-hand side of the plant’s profile page.
Select the Closed Work Orders tab for a full list.
A copy will also appear for long-term reference in Past Maintenance History, under the maintenance tab on the right hand side menu
To close the work order you will need to click the close work order button. Once the work order is closed it cannot be reopened.
Commenting on a Work Order:
If you wish you may comment and upload any supporting documentation you want to stay with this work order before closing it out.
To comment you will see a comment box at the bottom of work order:
To attach a file click this button:
Logging Past Maintenance History Manually
Sometimes you may need to add a record of past maintenance that wasn’t tracked via a work order. This can be done directly at the asset level.
Go to the Asset Profile – Open the plant profile for the asset you want to update.
Access the Maintenance Tab – On the right-hand side, select the Maintenance tab.
Use the Log Feature – Find the Log Past Maintenance option and enter the details of the completed work.
Key Details:
Logged past maintenance is purely a record — it will not count toward any configured maintenance plans for the asset.
Once logged, it appears in Past Maintenance History alongside closed work orders.
Just like closed work orders, logged records cannot be deleted.
Key Takeaways
Closed Work Orders and Logged Past Maintenance are both permanent records.
Closed Work Orders are tied to maintenance workflows and count toward maintenance tracking.
Logged Past Maintenance is for historical recording only and does not affect maintenance schedules or plans.
Both types of records are accessible under the Past Maintenance History section on the asset’s Maintenance tab.